Horfield and District Allotments Association

AGM 2017

 

HORFIELD & DISTRICT ALLOTMENTS ASSOCIATION LIMITED

Company number 4672027

Secretary: Marjorie McCartney

The Association is registered with the DATA PROTECTION AGENCY

 

Minutes of Annual General Meeting

Monday 13th February 2017

Held at the Good Shepherd Hall, Kings Drive from 7.45 pm

 

Present:

Neil Pirie, Chair

Committee members: Brian Styles, Marjorie McCartney, Pete Clee, Ted Ayers-Hunt, Joe McSorley, Steve Soffe,,  Roger Hake, Sarah Rhodes, Chris Styles, Katharine Alsop, Matt Griffiths, Sarah Griffiths, Jamie Darke

And approximately 30 members

NOTICE OF THE MEETING HAD BEEN CIRCULATED TO ALL MEMBERS IN THE JANUARY NEWSLETTER

Tea and coffee before the meeting started were provided by Chris Styles, Marjorie McCartney and Joe McSorley

1. Apologies: Roger Chainey, Phil Hall, Karen Whimster, Andy and Rachel Davies, Steve Clampin, Janet Hathway, Rhoda Lock

2. Minutes of the 2016 AGM were distributed to all present and were accepted on a proposal by Fiona Reid seconded by Phillip Drew

3. Matters arising: None

 

4. Report from the Chairman on behalf of the Executive Committee: Written and read by Neil Pirie. A copy was circulated to all present.

•Steve Clampin has moved to another job at BCC and Janet Hathway is now Allotments Officer. Steve will be much missed and we have sent him HDAA’s best wishes.

•He described the location of HDAA’s fields – Golden Hill, Birchall and Wessex – and introduced the field reps and Committee members.

•He spoke of the Community Garden which is now paying its’ own way and is thriving. More Friends would be welcome and anyone using Tesco, Golden Hill can use the customer service box to ensure a donation.

•HDAA has its’ centenary this year and lots of activities are planned.

•Jeremy Iles proposed a welcome to Janet Hathway

5. Annual Accounts and Treasurer’s Report

A summary financial report was distributed to members present. Full audited accounts are available to members on request.

The Treasurer Brian Styles presented the accounts. He compared HDAA’s rents to those of BCC: 10 perch HDAA £45, BCC £80; 5 perch HDAA £22.50, BCC £45; 2.5 perch HDAA £11.25, BCC £25. The work of volunteers allows us to keep rents low and also ensures work such as the restoration of our historic hedges, can be done. We have had £35000 from BCC over the last few years (from the sale of Council allotment land) but there is unlikely to be more money from this source though it may be possible to claim funding for specific projects which meet BCC’s criteria. We will need to plan on using our reserves to maintain and manage the sites. The solar tower of power continues to reduce water bills on Golden Hill. Rents have been paid promptly this year and HDAA is in a healthy financial position.

There were no questions about the accounts.

The meeting accepted the accounts as presented on a proposal by Marjorie McCartney, seconded by Joe McSorley.

The meeting agreed to reappoint Stone and Co as our accountants on a proposal by Dick Probert, seconded by Ken McNeil

6. Election of H&DAA Company Directors

Neil Pirie expressed our thanks to the three long serving Directors who are resigning from the date of the AGM: Anne Miller, Sally Newberry and Ken McNeil.

The following three Directors stand down in accordance with the Association’s three year rule: Roger Chainey, Pete Clee, and Joe McSorley.

All have indicated that they are willing to stand for re-election. Jamie Darke, Wessex site rep, has also agreed to stand.

All four were appointed on a proposal by Marjorie McCartney seconded by Katharine Alsop.

 

7. Community Garden Report:

The report was given by Pete Clee

•The Community Garden has had its’ 5th birthday – an achievement as most lottery funded projects end when the money runs out. It is now self-funding and finances are healthy.

•The shows and bonfire events have been terrific and successful raising over £6000 this year

•Volunteer days are busy with always at least 20 attending and there were 113 new volunteers last year. There are now 2 sessions of Golden Buds playgroup with a waiting list and an after school club.

•The CG is now registered as a Community Interest Company which among other advantages allows the groups to be Ofsted registered

•The family activity days (for families who have a child with SEN) have been extremely popular and more are planned. Sponsorship has been obtained from Quartet and  the Police

•£1200 has been obtained from the Lottery to pay for play workers at the Spring Fair.

•The Bale House is to be painted; there will be new compost bins and a better path around the pond.

•Pete thanked all for financial and other help. Over £500 pounds came in as donations with the rents.

 

8. HDAA Centenary Celebrations: Jeremy Iles who is the coordinator spoke as follows: “We are pleased to announce that we have secured a small grant to help us celebrate the 100th anniversary of our allotments – which were established in 1917.

The grant – from the Heritage Lottery Fund – will enable us to run a community history project to gather memories and stories about the allotments and what they mean to us and the wider community.” There will be a launch event, research into archives, oral history seminars, 5 minutes books, photographic and audio archives and displays. Feedback and ideas would be welcome. Volunteers will be central to this and if you have memories, anecdotes, photos and/or would like to be involved in research or any other aspect of the celebrations here are contact details:

Pete Clee 0117 9756647

100hdaa@gmail.com

 

9. Presentation of prizes: The Chair introduced Phyllis Brooks who presented the prizes. Prizes were awarded as follows:

Ted Hill cup (for plot holder making the most progress in the 1st year of tenancy January 2014-2015) was awarded to Tim and Jane-Marie Mahy 29a Birchall

Field prizes (new tenants who have made good progress):

Rose Humphreys 11a Davis

Sam Pommery 16 Grahams

Lindsay and the late Robert Jones 62 St Agnes

Vince Laporta 25a Longs

The Phyllis Brooks award for outstanding service to the Association was awarded to Sally Newberry for her work as field rep on Birchall

 

10. AOB: The chairman Neil Pirie thanked Phyllis Brooks and all present.

 

The Chairman closed the meeting at 9 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             

 

 

 

 

 

 

                     

 

 

 

 

 

 

 

 

 

 

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HORFIELD & DISTRICT ALLOTMENTS ASSOCIATION LIMITED

Company number 4672027

Secretary: Marjorie McCartney

The Association is registered with the DATA PROTECTION AGENCY

 

Minutes of Annual General Meeting

Monday 13th February 2017

Held at the Good Shepherd Hall, Kings Drive from 7.45 pm

 

Present:

Neil Pirie, Chair

Committee members: Brian Styles, Marjorie McCartney, Pete Clee, Ted Ayers-Hunt, Joe McSorley, Steve Soffe,,  Roger Hake, Sarah Rhodes, Chris Styles, Katharine Alsop, Matt Griffiths, Sarah Griffiths, Jamie Darke

And approximately 30 members

NOTICE OF THE MEETING HAD BEEN CIRCULATED TO ALL MEMBERS IN THE JANUARY NEWSLETTER

Tea and coffee before the meeting started were provided by Chris Styles, Marjorie McCartney and Joe McSorley

1. Apologies: Roger Chainey, Phil Hall, Karen Whimster, Andy and Rachel Davies, Steve Clampin, Janet Hathway, Rhoda Lock

2. Minutes of the 2016 AGM were distributed to all present and were accepted on a proposal by Fiona Reid seconded by Phillip Drew

3. Matters arising: None

 

4. Report from the Chairman on behalf of the Executive Committee: Written and read by Neil Pirie. A copy was circulated to all present.

•Steve Clampin has moved to another job at BCC and Janet Hathway is now Allotments Officer. Steve will be much missed and we have sent him HDAA’s best wishes.

•He described the location of HDAA’s fields – Golden Hill, Birchall and Wessex – and introduced the field reps and Committee members.

•He spoke of the Community Garden which is now paying its’ own way and is thriving. More Friends would be welcome and anyone using Tesco, Golden Hill can use the customer service box to ensure a donation.

•HDAA has its’ centenary this year and lots of activities are planned.

•Jeremy Iles proposed a welcome to Janet Hathway

5. Annual Accounts and Treasurer’s Report

A summary financial report was distributed to members present. Full audited accounts are available to members on request.

The Treasurer Brian Styles presented the accounts. He compared HDAA’s rents to those of BCC: 10 perch HDAA £45, BCC £80; 5 perch HDAA £22.50, BCC £45; 2.5 perch HDAA £11.25, BCC £25. The work of volunteers allows us to keep rents low and also ensures work such as the restoration of our historic hedges, can be done. We have had £35000 from BCC over the last few years (from the sale of Council allotment land) but there is unlikely to be more money from this source though it may be possible to claim funding for specific projects which meet BCC’s criteria. We will need to plan on using our reserves to maintain and manage the sites. The solar tower of power continues to reduce water bills on Golden Hill. Rents have been paid promptly this year and HDAA is in a healthy financial position.

There were no questions about the accounts.

The meeting accepted the accounts as presented on a proposal by Marjorie McCartney, seconded by Joe McSorley.

The meeting agreed to reappoint Stone and Co as our accountants on a proposal by Dick Probert, seconded by Ken McNeil

6. Election of H&DAA Company Directors

Neil Pirie expressed our thanks to the three long serving Directors who are resigning from the date of the AGM: Anne Miller, Sally Newberry and Ken McNeil.

The following three Directors stand down in accordance with the Association’s three year rule: Roger Chainey, Pete Clee, and Joe McSorley.

All have indicated that they are willing to stand for re-election. Jamie Darke, Wessex site rep, has also agreed to stand.

All four were appointed on a proposal by Marjorie McCartney seconded by Katharine Alsop.

 

7. Community Garden Report:

The report was given by Pete Clee

•The Community Garden has had its’ 5th birthday – an achievement as most lottery funded projects end when the money runs out. It is now self-funding and finances are healthy.

•The shows and bonfire events have been terrific and successful raising over £6000 this year

•Volunteer days are busy with always at least 20 attending and there were 113 new volunteers last year. There are now 2 sessions of Golden Buds playgroup with a waiting list and an after school club.

•The CG is now registered as a Community Interest Company which among other advantages allows the groups to be Ofsted registered

•The family activity days (for families who have a child with SEN) have been extremely popular and more are planned. Sponsorship has been obtained from Quartet and  the Police

•£1200 has been obtained from the Lottery to pay for play workers at the Spring Fair.

•The Bale House is to be painted; there will be new compost bins and a better path around the pond.

•Pete thanked all for financial and other help. Over £500 pounds came in as donations with the rents.

 

8. HDAA Centenary Celebrations: Jeremy Iles who is the coordinator spoke as follows: “We are pleased to announce that we have secured a small grant to help us celebrate the 100th anniversary of our allotments – which were established in 1917.

The grant – from the Heritage Lottery Fund – will enable us to run a community history project to gather memories and stories about the allotments and what they mean to us and the wider community.” There will be a launch event, research into archives, oral history seminars, 5 minutes books, photographic and audio archives and displays. Feedback and ideas would be welcome. Volunteers will be central to this and if you have memories, anecdotes, photos and/or would like to be involved in research or any other aspect of the celebrations here are contact details:

Pete Clee 0117 9756647

100hdaa@gmail.com

 

9. Presentation of prizes: The Chair introduced Phyllis Brooks who presented the prizes. Prizes were awarded as follows:

Ted Hill cup (for plot holder making the most progress in the 1st year of tenancy January 2014-2015) was awarded to Tim and Jane-Marie Mahy 29a Birchall

Field prizes (new tenants who have made good progress):

Rose Humphreys 11a Davis

Sam Pommery 16 Grahams

Lindsay and the late Robert Jones 62 St Agnes

Vince Laporta 25a Longs

The Phyllis Brooks award for outstanding service to the Association was awarded to Sally Newberry for her work as field rep on Birchall

 

10. AOB: The chairman Neil Pirie thanked Phyllis Brooks and all present.

 

The Chairman closed the meeting at 9 pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             

 

 

 

 

 

 

                     

 

 

 

 

 

 

 

 

 

 

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